Career success depends on your ability to organize and accomplish your work to the best of your abilities. But it is easier said than done. Staying organized at work is about everything from where your desk is placed to the amount of light coming through the windows–and everything in-between.
Your ability to stay organized is greatly affected by the space that you work in, which is filled with energy that either helps or harms your productivity. If you are ready to take control of your work environment, this article is for you.
Read on for 5 expert tips on how to increase your productivity and stay organized at work.
5 Tips for Staying Organized at Work
Organization at work has to do with so much more than paperwork and time management. It is about your attitude and enabling your optimal work productivity. The only way to do that is to create a space that actively contributes to your work enjoyment.
Whether your job is designing labels and stickers or creating algorithmic advertising models, you want to do it well. In order to create a product of quality, you must organize the works logistics, as well as your physical workspace.
You don’t have to be a clean freak to build a productive environment for work. If you have yet to organize your workflow, do that. What has to get done first?
Once that is done, you can take these next steps for staying organized at work:
1. Make a Detailed Daily Planner & Checklist
Take your project and divide it into three overarching steps or stages. Then divide each of the three stages into three objectives, and divide each of those into three tasks. Now, you are ready to make your project timeline, planner, and checklist.
Your project timeline breaks down your tasks into daily objectives. When you have too much work backlogged, it is that much more essential to organize your projects and manage your own workflow.
At the end of your workday, before you go home, plan out the next days’ project tasks. Make a bullet point list of each element that needs attention for that task. The next day, your bullet points become a checklist.
The enemies of productivity are distractions. Planning and organization is the antidote to distraction. Every day when you sit down to work, you will know exactly where to begin, and where you will end.
2. Clean Your Workspace
Now, that your workflow is planned, turn your attention to your immediate surroundings. Are you in a private office or shared space? You can customize your cubical just as effectively as a corner office.
No matter the area you work in, there are several principles of which to follow…
To begin with, clean up your space. Clear the clutter from your desk, sweep the floor, throw out that candy bar wrapper-etc. As the saying goes, “clean house, clean mind.”
3. Desk Placement and Office Decoration
If you use a desk, be intentional about where it faces, and what is behind it. Face your desk away from doorways and entry-points. If possible, aim your desk so that natural light is visible when you are working.
If you have the ability, furnish your office with natural wood instead of metal or plastic. Paint with natural, muted colors instead of bright, neon colors. And for those who are especially able, design the architecture in your office to feature curves instead of straight lines.
As Einstein so aptly said, “God does not work in straight lines.” The point is to fashion your surroundings with symmetry, nature, and energy in mind. If your desk faces wide open spaces or a doorway, distracting energy pervades your work.
4. Natural Lighting
If natural light is obstructed or limited, use a mirror to reflect the nearest natural light source. If all else fails, go get a full-spectrum light to place on your desk. The biggest reason for worker fatigue is an office’s limited spectrum, unnatural fluorescent or incandescent lighting.
5. Office Decoration & Furnishings
You may have gathered that Feng Shui plays an important role in your work organization and productivity. And, with that, consider the directionality and flow of energy, or Chi, in your workspace.
There are a few rules for decorating and furnishing your space to enable good working Feng Shui. With the entryway to your workspace representing the south-most point of your office, the northwest corner represents money. If you can, place a jade plant in the back left, or NW corner of your office.
Next to it, on the back wall, or north-most wall, place accolades, awards, and honors-as it displays your reputation. To the right, in the NorthEast corner, celebrate relationships with pictures and keepsakes.
The southeast corner of your office is to celebrate travel and close friends. To the left of the entryway, in the southwest corner of the room, celebrate your knowledge with books.
On the west wall of your office, create an area to appreciate family and health. Directly across from that, on the east wall, encourage your creativity and childish joy. And, upon entry to your office, at the south wall, acknowledge and share your career and passion.
These expert tips are for those who want to take the next step in their careers. The first step, always, is to settle your mind and live in the present moment, so that you can put all of your passions to work.
Give your mind and environment the ability to help you thrive, and you will be amazed at your aptitude for staying organized at work.
If this article was useful for you, in staying organized at work, share it with your friends on social media. And, check out our blog for more workplace resources. Thanks for reading!